Comprehensive Microsoft 365 Savings Guide 

Understanding Your Current Microsoft 365 Costs

Common Cost Challenges: 

• Over-Licensing: Unused features, inactive users, wrong plan selection, unnecessary seasonal licensing 
• Under-Optimisation: Ignoring included features, missing integrations, security gaps, poor collaboration setup 
• Hidden Costs: Reseller markups, administrative overhead, compliance risks, delayed implementations

Microsoft 365 Optimisation Checklist Immediate Actions:

License audit, plan analysis, feature utilisation review, integration assessment, security evaluation 
 
Cost Reduction:

Right-sizing licenses, seasonal scaling, feature consolidation, archive management, guest user optimisation 
 
Long-term Strategy:

Quarterly reviews, usage analytics, business alignment, technology roadmap planning, vendor management 

Azure Cost Optimisation Guide 

Understanding Azure Billing  
Azure's consumption-based pricing offers flexibility but requires different management approaches than traditional licensing, with costs fluctuating based on actual usage across compute, storage, networking, and platform services. 

Cost Optimisation Strategies Immediate Techniques:

Resource right-sizing, scheduling automation, storage optimisation, regional selection, reservation planning  

Advanced Methods:

Auto-scaling, containerisation, serverless migration, data lifecycle management, multi-cloud strategy  

Management Tools:

Azure Cost Management, Azure Advisor, resource tags, budgets and alerts, third-party analytics 

Microsoft Licensing Best Practices 

Strategic Framework Effective licensing balances current needs with future growth whilst maintaining cost efficiency and compliance through user segmentation, growth planning, seasonal considerations, and regulatory alignment. 

Compliance Management

Key areas include user assignment rules, device vs. user licensing, geographical restrictions, audit procedures, and violation penalties. Best practices involve quarterly audits, documentation management, change processes, staff training, and strong vendor relationships. 

Planning Resources

Compliance templates for different industries and migration guides for transitioning from legacy licensing models to optimised current solutions. 

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